Administrative Assistant, College of Health Sciences
College of Health Sciences administrative support assigned to the School of Health Exercise and Sport Science (.5 FTE) and School of Occupational Therapy (.5 FTE).
Supervisory Responsibilities of McCrorie Fitness Center
- Manage McCrorie Fitness Center
- Develop schedule for Fitness Center operation, cleaning and maintenance.
- Hire, train, supervise and evaluate student workers.
- Coordinate with Campus Work Study program to interview and hire student workers
- Become CPR, AED and First Aid certified and become an instructor for students
- Verify up-to-date certification with CPR, AED and First Aid.
- Conduct regular meetings and reviews with workers.
- Monitor, collect and analyze fitness center data.
Required Skills/Abilities
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy and work with individuals at all levels of the university.
- Excellent time management and organizational skills with a heightened attention to detail.
- Strong analytical skills and problem solving/conflict resolution skills.
- Extensive knowledge about the university, its faculty and its student population.
- Proficient with Microsoft Office Suite, Excel, MS Teams
- Independently productive in completing tasks
Education and Experience
- Bachelor’s degree in health-related or business related administrative skills required
- A minimum of three years of experience working in an administrative assistant type of position with related duties and responsibilities listed.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Ability to travel with students, faculty and staff throughout campus.
Work Schedule
- Standard office hours M-F 8am-5pm with some flexibility possible
- Subject to change based on university need, scheduled courses and university growth
- Occasional evening and weekend work may be required as job duties demand
Behavioral Expectations
- Maintain high integrity, confidentiality and ethical standards.
- Maintain a healthy and safe environment.
- Maintain and contribute to a professional, respectful, courteous, diverse, equitable and inclusive environment.
- Treat other individuals with dignity, respect and kindness.
- Adhere to all university policies, procedures, standards, values and comply with all federal state, and local laws.
Responsibilities for School of Health Exercise and Sports Science (HESS)
- Assist with accreditation documents/minutes as needed for MPH and DI and MS in Nutrition
- Photocopying, filing, faxing, e-mailing, scanning or other document handling, according to priority list.
- Supervision of processing departmental mail.
- Manage classrooms in McCrorie and Moretz – maintenance of equipment seats, assuring computer maintenance
- Create organizational systems for all general-use items such as files, office supplies, etc.
- Assist faculty and adjunct with Power Campus, Canvas, other software programs as needed
- Word process or typing for program directors and faculty on documents according to the priority list.
Responsibilities for School of Occupational Therapy (OT)
- Assist with accreditation documents as needed for OT
- Photocopying, filing, faxing, e-mailing, scanning or other document handling, according to priority list
- School Academic Fieldwork tasks
- Supervision of processing departmental mail
- Create organizational systems for all general-use items such as files & folders
- Organize files/folders on School of OT Teams
- Assist faculty and adjunct with Power Campus, Canvas, other software programs as needed
- Word process or typing for program directors and faculty on documents according to the priority list
- Take minutes for OT team meetings
Position requirements in the role description outlined above indicate the minimum level of knowledge, skills and/or abilities deemed necessary to perform the job competently. Role descriptions are an overview of the duties, responsibilities and requirements of the position and are not intended to be construed as an exhaustive list for the position. Employees may be required to perform other job-related assignments as requested and acquire new skills and responsibilities. Lenoir-Rhyne University reserves the right to modify, add, remove, or waive the responsibilities, duties and skills required of the position.
Non-Discrimination and Equal Opportunity Policy
Lenoir-Rhyne University does not discriminate on the basis of race, color, national origin, citizenship, religion, political affiliation, age, marital status, sex, gender (including gender identity and expression), sexual orientation, disability status, genetics, pregnancy or veteran status.
Lenoir-Rhyne’s Non-Discrimination and Equal Opportunity Policy extends to all aspects of employment, including but not limited to recruitment, hiring, training, promotion, transfer, reassignment, demotion, discipline, discharge, performance evaluations, compensation and benefits as well as the education setting. Lenoir-Rhyne is committed to providing an environment that promotes diversity, equity, inclusion and belonging for faculty, staff, students, contractors, volunteers and visitors.