Administrative Assistant for the Offices of Enrollment, Campus Ministry, and Lifelong Learning

Administrative Assistant for the Offices of Enrollment, Campus Ministry, and Lifelong Learning
Lutheran Theological Southern Seminary
Columbia, SC

Job Summary

Support the offices of Enrollment, Campus Ministry, and Lifelong Learning (currently known as the Academy for Faith and Leadership [AFL]). Greet prospective students and other visitors to the seminary. The workflow for AFL is heavier during the week before and the week of on-campus intensives, twice a year. The position is full-time.

Essential Functions

Welcome Coordination

  • Answer the main seminary phone line in coordination with the Assistant to the Rector and Dean.
  • Welcoming interruptions as people enter Price House and need support to find people on campus.
  • Offer tours of the campus in coordination with the Enrollment office.
  • Coordinate with campus food service, the guest housing office, caterers, and others to support community life and hospitality on behalf of Enrollment, Campus Ministry, and Lifelong Learning
  • Edit and distribute a weekly “Seminary Update” or similar communique to students, faculty and staff.

Administrative Assistance

Enrollment: approximately 50% of the position
Lifelong Learning: approximately 40% of the position
Campus Ministry: approximately 10% of the position

  • Manage an annual calendar of events related to these offices and assist administrators to plan, offer, and assess those events.
  • Create reports and maintain records for these offices.
  • Assist the Enrollment Coordinator with financial aid awards.
  • Purchase office supplies, SWAG, etc., on behalf of these offices and monitor budget lines.
  • Assist in the production of timely and fresh content on the LTSS website and social media accounts for these offices.
  • Support seminary worship by keeping the schedule of worship leaders, receiving information from leaders, producing bulletins, sending email announcements to the community via Constant Contact, and so on.
  • Schedule meetings, travel, and other logistics as requested for these offices.
  • Support the current certificate programs of AFL:
  • Manage registration for AFL programs, including payment of registration fees.
  • Arrange refreshments, etc. during intensives.
  • Manage paperwork associated with payments of honoraria to AFL instructors and mentors.
  • Assist AFL instructors with teaching/learning resources (e.g., copying handouts, making other resources available to participants).
  • Assist in marketing and communications of programs.

Core Competencies

  • Communication
    Communicate with excellence in written and oral form. This includes proficiency in spelling, grammar, and punctuation. The Administrative Assistant must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, Slate, Microsoft Teams, text messages and/or emails.
  • Hospitality
    Show genuine warmth and welcome of everyone. Manage details so that guests feel part of the community right away.
  • Discretion
    Safeguard the confidentiality of information. Exercise discretion and sensitivity with respect to financial information, student data, and personnel matters.
  • Affinity for Technology
    Use Office 365 at a power level; learn new tools quickly. Be proficient in Slate. Work in the tech environment with accuracy and attention to detail.
  • Financial Knowledge
    Monitor budgets with attention to detail and accuracy.
  • Mission Ownership
    The Administrative Assistant will understand and support the mission of LTSS to “teach, form, and nurture women and men for public ministry in a context that is Christ-centered, faithfully Lutheran, and ecumenically committed.”

Application Steps

To complete the online application, candidates are directed to www.lr.edu/employment. While completing the application, candidates will be prompted to submit (1) a cover letter addressing the position description, qualifications, and leadership; (2) a curriculum vitae/resume; and (3) a list of three professional references including name, current position, email, address, and phone number. Screening of complete applications will begin immediately and will continue until the position is filled. Any questions regarding the position or the search process should be submitted electronically to Angelene Fortune, Director of Human Resources, angelene.fortune@lr.edu.

About LTSS of Lenoir-Rhyne University

Lutheran Theological Southern Seminary (LTSS) of Lenoir-Rhyne University was founded in 1830 and eventually found its permanent home in the Eau Claire neighborhood of north Columbia in 1911. LTSS boasts a dedicated, collegial faculty and a broad alumni/ae base of distinguished regional and national church leaders. LTSS is a Reconciling in Christ (RIC) seminary and, as a seminary of the ELCA, is uniquely positioned to serve the synods of Region 9 faithfully and strategically. It is part of the Columbia Campus of Lenoir-Rhyne University whose combined programs serve over 200 graduate students in programs in the health sciences and seminary fields.

Lenoir-Rhyne University is a co-educational, private comprehensive liberal arts institution founded in 1891, with its historic campus located in Hickory, North Carolina, a town of over 40,000, and additional campuses in Asheville and Columbia, SC. The University offers over 50 undergraduate and 30 graduate degree programs to over 2700 students. Lenoir-Rhyne University seeks to liberate mind and spirit, clarify personal faith, foster physical wholeness, build a sense of community, and promote responsible leadership for service in the world. Affiliated with the Evangelical Lutheran Church in America (ELCA), Lenoir-Rhyne promotes diverse campuses open to people from all religious backgrounds.

Notice of Non-Discrimination and Equal Employment

Lenoir-Rhyne University does not discriminate on the basis of race, color, national origin, citizenship, religion, political affiliation, age, marital status, sex/gender, physical or mental disability, genetic information, pregnancy, or veteran status in any educational programs and activities, including admissions. Lenoir-Rhyne’s policy of nondiscrimination and equal opportunity extends to all aspects of employment, including, but not limited to, recruitment, hiring, training, promotion, transfer, reassignment, demotion, discipline, discharge, performance evaluation, compensation, and benefits. Lenoir-Rhyne is committed to providing an environment that promotes nondiscrimination, equal opportunity, and inclusion for faculty, staff, students, contractors, volunteers, and visitors.

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