Administrative Assistant


The administrative assistant provides administrative support for the dean of the College of Natural Sciences and Mathematics, supports the college’s daily operations, and serves as the college’s primary contact point for internal and external stakeholders, provides administrative support to the academic programs within the college (biology, chemistry, computer sciences, mathematics, physics, and sustainability studies) and their public-facing activities. Experience with higher education operations and event planning strongly preferred.

Essential Accountabilities

  • Provides administrative support for the college dean with responsibility for calendar, travel arrangements, project activities, information retrieval and reporting
  • Manages overall office administration for the college
  • Plans, coordinates and executes logistics for college events and projects
  • Serves as primary liaison between the college and other university departments and external stakeholders
  • Promotes a professional and inclusive work environment
  • Oversees facility operations
  • Work with Academic Affairs as requested
  • Performs other duties as assigned by the college dean

Required Skills/Abilities

  • Excellent verbal and written communication skills
  • Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Ability to collaborate with individuals at all levels of the university and in the external community
  • Investment in promoting and nurturing diversity and equity
  • Excellent time management and organizational skills with a heightened attention to detail
  • Strong analytical skills and problem solving/conflict resolutions skills
  • Strong project management skills
  • Proficient with Microsoft Office Suite or related software; willingness to learn other software

Education and Experience

  • High school diploma; bachelor’s degree or equivalent preferred
  • A minimum of three years’ experience directly related to the skills, duties and responsibilities listed is preferred
  • Experience in a higher education setting is preferred

Physical Requirements

  • Work is normally performed in a typical interior work environment
  • Position is physically comfortable; individual has discretion about sitting walking, standing, etc.
  • Work environment involves minimal exposure to physical risks

Work Schedule

  • Standard office hours Monday-Friday 8 a.m.-5 p.m. with some flexibility possible
  • Schedule is subject to change based on university need, scheduled courses, and university growth
  • Occasional evening and weekend work may be required as job duties demand

Department: College of Natural Sciences and Mathematics
Wage Class: Hourly (40 hours/week)
Reports to: Shaun Williams, dean, College of Natural Sciences and Mathematics

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Allowed types: pdf, doc, docx.